Transaction Coordinator

A local full service commercial real estate firm is looking for a Transaction Coordinator. This position will act as an assistant for commercial real estate agents in regards to their daily transactions, showing activities, marketing as needed. This is a temporary, full time position located in Redding, CA.
Requirements of the Transaction Coordinator:
  • Critical thinking
  • Attention to detail
  • Ability to focus in busy environment with competing priorities
  • Exceptional organizational skills
  • Strong work ethic
  • Positive attitude and professional maturity
  • Outstanding customer service skills
  • Advanced communication skills
  • Escrow experience is extremely helpful
  • Real estate, legal or contract background also beneficial
  • Innovative
  • Ability to work both collaboratively and independently
Benefits of the Transaction Coordinator:
$18.00 – $22.00 an hour, depending on experience
Monday-Friday 8:00am-5:00pm
Temporary position, expected to last through October

Responsibilities of the Transaction Coordinator:
  • Prepare listing agreements, leases and purchase agreements in CAR and AIR forms
  • Coordinate document signing with clients including sending documents for electronic signature
  • Create and audit project files for accuracy and completion throughout the progress of the transaction
  • Update MLS key cards, pick-up and return keys – Coordinate showings with other brokers
  • Obtain and update comparable data records in Client Look
  • Assist agents in administrative and marketing tasks as needed including developing content, writing letters, sending mailers, maintaining file system, etc.
  • Review and audit contracts for accuracy and precision in representing our clients
  • Provide exceptional customer service
  • Show spaces in lieu of agent, represent our office at open houses and events as needed
  • Adhere to stringent confidentiality policy and ethical standards
  • Exemplify the company culture of Integrity, Exceptional Customer service and Professionalism
  • Utilize REA (Real Estate Assistant Software) to manage contacts, lease information, project timing and record keeping
  • Utilize MLS and other listing services to assist agents in exposing listing to the market as well as assisting our buyer and tenant clients to explore all relevant options
  • Assist agents in retrieving plan or permit copies from the City of Redding, Ellis Engineering or other sources as needed
  • Work closely with escrow officers to ensure smooth closing of transactions including ordering
  • NHD reports, preparing transaction timelines, monitoring transaction deadlines, attending signings and ensuring thank you gifts and cards are distributed
  • Act in administrative capacities for office: Answering phones, helping walk in customers, sorting mail, etc. in the absence of Administrative Assistant
  • Other duties as assigned
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position. This job appears on the O2 Staffing job board and Simpson University job board.