THE CURRENT VACANCY IS WITHIN THE PROBATION DEPARTMENT
ORAL EXAM IS TENTATIVELY SCHEDULED FOR DECEMBER 2023
SEE “SPECIAL REQUIREMENT” SECTION REGARDING
POSSESSION OF A VALID DRIVER’S LICENSE
RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED
FINAL FILING DATE: DECEMBER 07, 2023 AT 5:00 PM
$6,945 – $8,864 APPROXIMATE MONTHLY* / $40.07 – $51.14 APPROXIMATE HOURLY*
ABOUT THE POSITION
Under limited direction, to manage and oversee complex administrative, fiscal, and operational functions of a department; may supervise and train staff; and to perform related work as required.
Positions in this senior management class typically report organizationally to the department head. These positions have significant responsibility for departmental fiscal/budget matters, and other assigned administrative functions. Fiscal responsibilities performed and overseen include areas such as budget preparation and monitoring, fiscal and program analysis, financial reporting, and department level accounting functions. Administrative responsibilities performed and overseen include areas such as contracts, grant preparation and monitoring, and other general management support to the department. Chief Fiscal Officer may be responsible to supervise and train other staff. Duties are performed with a high level of independence and initiative. This position is an unclassified, at will position.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Provides oversight and supervision for the administrative, operational, and fiscal activities of the department, including contractual and general business activities; prepares or oversees the preparation of County budget submissions, and other budgetary and reporting information required by State and/or Federal agencies; develops, administers and implements departmental fiscal policies and procedures; maintains current knowledge of industry standards for public finance administration, cost and fiscal control accounting, financial reporting, and financial forecasting and analysis; ensures compliance with governmental accounting standards and Federal, State and County fiscal regulations and mandates; interprets financial data and maintains fiscal controls; conducts financial audits; oversees and coordinates processing of departmental invoices, payments and similar transactions; assists in the preparation of funding proposals for innovative approaches to providing services; monitors, tracks, and oversees grant funding; supervises fiscal, administrative, professional, clerical, or technical staff (recommends hiring, supervises, trains, motivates, and evaluates staff performance, including participating in any disciplinary process when appropriate); actively promotes the mission, business goals, and objectives of the department with staff and other involved agencies; coordinates departmental fiscal operations with Auditor-Controller’s Office; may prepare staff reports to the Board of Supervisors; prepares or oversees the preparation of contracts and memorandums of understanding (MOU) with other agencies and supervises the administration of such contracts and/or MOUs; confers with the department head and other senior managers to make recommendations for fiscal, operational, administrative, or departmental personnel policies and procedures; participates in the development and implementation of goals, objectives, policies, and priorities relative to the departments function; prepares or oversees the preparation of a variety of correspondence and reports; develops systems and coordinates the maintenance of data processing software, hardware and other equipment; manages purchasing and leases; prepares strategic and operational plans, collects data, conducts studies, and translates policies and procedures into practical terms for staff; prioritizes multiple work assignments effectively, and works well under pressure of deadlines; investigates and resolves complaints from staff and clients; represents the department at various meetings and in contacts with community organizations or individuals; and acts for the department head in all matters to which assigned.
Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Knowledge of: Principles of public finance and administration; principles of personnel and business management including organization, budgeting, and administrative analysis; general provisions of federal and state laws, rules, and regulations relating to the administration, reimbursement claiming, and reporting of departmental services; principles of governmental accounting and financial auditing, including cost accounting; principles of leadership, supervision, personnel management, and training; research methodology for complex statistical analysis and data; data processing and procedures related to departmental applications; preparation and monitoring of grants, contracts and memorandums of understanding.
Ability to: Pro-actively articulate and promote the mission, business goals, and objectives of the department; strategically and operationally plan, organize, direct, and coordinate administrative, budgetary, and programmatic activities in consultation with the department head and other senior managers; provide direction, training, and guidance to department staff in effective team-building, creative problem solving, strategic thinking, and other leadership skills; effectively supervise staff; set, monitor, and/or carry out clear goals and objectives; communicate effectively both orally and in writing; effectively represent the department head as assigned and form and maintain an effective working relationship based on a shared vision; think creatively, focus on results and outcomes; exercise initiative, ingenuity, and sound judgment in the identification and solving of difficult administrative problems; prepare and monitor the annual budget, and exercise sound short and long-term fiscal judgment; assemble and analyze data, and prepare accurate and clear reports and recommendations; oversee the development and administration of grants, contracts and memorandums of understanding; establish and maintain collaborative working relationships with advocacy groups, governmental agencies, the public, and others contacted in the course of work, and demonstrate political sensitivity; recommend and implement policies and procedures.
These employment standards are typically attained with a bachelor’s degree in business or public administration, accounting, finance, economics, or closely related field AND (3) three years of progressively responsible experience performing administrative, accounting, auditing, budget management, or program analysis duties which include supervisory or management experience in a governmental setting. Knowledge of the operations of the assigned department and management information systems is desirable. Managerial and/or supervisory experience in another county department, or related management experience in a private, non-profit, or public sector organization, may be substituted on a year for year basis in lieu of formal education.
• Possession of a valid California driver license may be required.
APPLICATION & SELECTION PROCEDURES
Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00 p.m., on December 07, 2023. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.
Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.
Veterans’ Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.
Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.
Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.
SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Shasta County Personnel
1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515