Administrative Assistant

A local family owned and operated electric business is looking for an Administrative Assistant. This role will assist with growing a successful company. Maintaining an excellent work environment by performing a variety of clerical tasks. In addition to clerical responsibilities, acting as a liaison between office, team members customers, and vendors; you will assist with scheduling, payroll, monthly reconciliation, and legal requirements of compliancy. This is a full time, long term opportunity located in Redding, CA.

Requirements of the Administrative Assistant:
  • High School Diploma or equivalent
  • Previous office experience
  • Competent computer skills including MS Office or equivalent
  • Numerical and literacy skills
  • Quick Books (Contractor’s Edition) is preferred
  • Attention to detail
  • Effective communication
  • Organization and planning skills
  • Problem solving ability
  • Verbal and written communication skills
  • Work management and prioritizing skills
  • Internet skills including use of e-mails, group messaging and preparing business correspondences
Benefits of the Administrative Assistant:
$20.00 and up, depending on experience
Monday-Friday 8:00am-5:00pm
Advancement Opportunities Medical & Dental Insurance, 401k Retirement, Paid Vacation and Paid Holidays
Responsibilities of the Administrative Assistant:
  • Provide administrative assistance to the Administrator of Operations, Projects Manager, Installers, Sales & Administrative Specialist
  • Answers non-routine correspondence and assembles highly confidential and sensitive information
  • Maintain company files, soft and hard copy alike
  • Record keeping and data entry of timesheets
  • Assist with Accounts Payable and Accounts Receivable
  • Schedule and perform word processing activities; format, revise and print out copies of documents
  • Proofread & edit general correspondences, Team Member Manual and CIIPP (keep current)
  • Performs duties in the absence of the Administrator of Operations
  • Performs other administrative or office duties as required or as assigned
  • Keep Website current
  • Social Media Prescence (Facebook, Instagram, Twitter)
Other Important Tasks & Responsibilities
  • Keep office area clean and tidy
  • Friendly “Gate Keeper”
  • Greet vendors and clients and direct them to the correct team member
  • Answers phones and transfer to the appropriate staff member
  • Receive, sort and distribute incoming mail
  • Prepare outgoing mail for distribution
  • Faxing, scanning, and copying of documents
  • Maintain office filing and storage systems
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Maintain records such as driver license, ID cards and company credit card receipts
  • Retrieve and Gather information when requested
  • Assist with organizing appointments and meetings
  • Assist with travel arrangements for team
  • Monitor and maintain office supplies
  • Ensure office equipment, vehicles and equipment are properly maintained and serviced
  • Perform work related errands as requested such as going to the post office and bank
  • Assist with event planning and implementation
Assist Project Estimator and Team: 
  • Typing of quotes and/or bid item documents
  • Review contract documents for administrative and company requirements
  • Verify sub-contractor qualifications (CSLB, D.I.R., and Insurance)
  • Create and Maintain the Project binder system to include field and office copies of the RFI/COR Book, Spec Book, and Submittal Book, and closeout items.
  • Assist project managers with the project bidding, start-up, and close-out activities
  • Assist with verifying and maintaining current information on all sub-contractors and vendors (W9, Insurance Certs, DIR Registration Numbers, Contractors License, etc.)
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position. This job appears on the O2 Staffing job board and Simpson University job board.