Administrative Assistant

A local security company is looking for an Administrative Assistant. This position will help assist with growing a successful company. Maintaining an excellent work environment by performing a variety of clerical tasks. In addition to clerical responsibilities, acting as a liaison between office, team members customers, and vendors; you will assist with scheduling, payroll, monthly reconciliation, and legal requirements of compliancy. This is a full time, long term opportunity located in Palo Cedro, CA.
Requirements of the Administrative Assistant:
  • Time Management
  • Strong organizational and planning skills
  • Strong and effective customer service
  • Reporting skills, administrative writing skills, Microsoft Office skills, managing processes
  • Organization, analyzing information, professionalism, problem solving, supply management,
  • Inventory control, verbal & non-verbal communication, creative, detailed and punctual
  • Proficient in MS Office applications such as Adobe Word, Excel, PowerPoint, among others
  • Proficient in QuickBooks (Enterprise Edition) is preferred
  • Excellent preparing business correspondences
  • Excellent in the English language (written and spoken)
Benefits of the Administrative Assistant:
$20.00 and up, depending on experience
Monday-Friday 8:00am-5:00pm
Advancement Opportunities Medical & Dental Insurance, 401k Retirement, Paid Vacation and Paid Holidays
Responsibilities of the Administrative Assistant:
  • Provide administrative assistance to the Administrator of Operations, Projects Manager, Installers, Sales & Administrative Specialist
  • Answers non-routine correspondence and assembles highly confidential and sensitive information
  • Maintain company files, soft and hard copy alike
  • Record keeping and data entry of timesheets
  • Assist with Accounts Payable and Accounts Receivable
  • Schedule and perform word processing activities; format, revise and print out copies of documents
  • Proofread & edit general correspondences, Team Member Manual and CIIPP (keep current)
  • Performs duties in the absence of the Administrator of Operations
  • Performs other administrative or office duties as required or as assigned
  • Keep current Website
  • Social Media Presence (Facebook, Instagram, Twitter)
Assist with Safety: 
  • Assist with safety documentation and updates
  • Maintain and update safety certifications log to ensure that certificates do not expire
  • Maintain Tracking log for safety equipment on trucks such as; fire extinguishers, first aid kits, and current copies of I.I.P.P.
  • Maintain the PPE supplies such as shoe covers, eye protection, hearing protection, gloves, hardhats, and masks
  • Suggest Safety training and/or assist in scheduling
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position. This job appears on the O2 Staffing job board and Simpson University job board.