In this day and age, most job candidates submit their resumes online, whether through job boards or directly through email. And while this makes the application process more efficient, it also means it’s critical that your job application email stands out from the competition.
A job application email is essentially a cover letter sent via email that accompanies your resume. It serves two purposes. Firstly, it gives you a chance to introduce yourself professionally, and quickly highlight your specific talents and skills.
Secondly, it allows you to notify the hiring manager that you’ve submitted your resume and give them a way to contact you directly.
With so much riding on such a short email, you must take the time to craft a winning job application email. The following is a guide that will help you do just that.
What Should You Include In Your Job Application Email?
You’ll have limited space to work with when writing your job application email. As such, it’s crucial to include all of the necessary information in your resume while still keeping your email concise. However, you should also focus on giving the hiring manager an idea of who you are as a candidate to make your resume more memorable.
With that in mind, the following are a few things you should include in your job application email:
- The purpose for writing: Start by briefly stating the intention of your email. For example, “I am writing to apply for the open XYZ job position.” Don’t make the hiring manager search through all your attached documents to figure out what job you’re applying for.
- Who referred you to the company: If someone who works at the company referred you or knows the hiring manager, make sure to mention this in your email. Doing so will add credibility to your application and help you get your foot in the door.
- Why you’re interested in this position: Explain why you’re interested in the job and why you would be a good fit. This email is your chance to make a great first impression and capture the attention of the hiring manager.
- What makes you qualified for the job: Quickly highlight a few of the skills and qualifications that make you the perfect candidate. In particular, you should reference the specific experience and qualifications you have that matches the listed job description.
- What value you can bring to the company: Explain what value you can bring to the company if hired. Doing so is your chance to show that you’re not just looking for any old job, but are actually interested in this specific position and company.
Not to mention, there will likely be many candidates with the same skills and experience, so it’s important to highlight how your specific skills and experience will benefit the company.</p
- Your resume: Include a link to your resume or attach it to the email. Make sure you name your resume so the hiring manager can easily find it (e.g., “JohnSmithResume.doc”). If you forget to attach your resume, there’s no guarantee the hiring manager will take the time to reach out to you and ask for it.
- Any supporting documents: If there are other supporting documents required for the job application (e.g., work samples, writing samples, etc.), include them as well.
- Your contact information: Include your contact information (e.g. phone number and email address) so the hiring manager can reach out to you. Although your email address is evident from the email you’ve sent, you should still include your email address near the bottom of your job application email.
Doing so emphasizes that this is the best way to contact you and demonstrates your professionalism.
The Structure Of A Successful Job Application Email
Now that you know what to include in your job application email, you must learn how to structure your email correctly so that the hiring manager can easily find the information they need. The following is the recommended structure for a job application email:
- Subject line: The subject line of your email should be clear and concise. For example, “Job Application for XYZ Position.”
- Salutation: Begin your email with a professional salutation, such as “Dear Mr./Mrs. Smith.” If you don’t know the hiring manager’s name, you can use a generic salutation such as “Dear Hiring Manager.”
- Body of the email: As discussed above, the body of your email should include all of the vital information listed above, including the purpose for writing, why you’re interested in the position, what value you can provide, and more.
- Closing: Close by reiterating your interest in the position and thanking the hiring manager for their time. Be sure to offer to provide additional information or answer any questions they may have.
- Signature: Include your name and contact information at the end of the email so the hiring manager can easily get in touch with you.
- Attached documents: Finally, don’t forget to attach your resume and any other important supporting documents.
Email Sample 1: Entry Level Position
Subject line: Job Application for XYZ Position
Dear Hiring Manager,
I am writing to apply for the XYZ position that I saw advertised on your website. I am a recent college graduate with a degree in ABC. I have studied ABC extensively and believe I have the skills and qualifications that would make me the perfect candidate for this position.
In addition, I am a hard worker who is always willing to go the extra mile to get the job done.
I am also more than willing to learn new things and take on additional responsibilities as needed, and I am eager to learn and grow in this role. I would love the opportunity to begin my career with your company and would be grateful for the chance to interview for this position.
Thank you so much for your time.
Email Sample 2: Corporate Management Role
Subject line: Job Application for XYZ Position
Dear Mr/Mrs Smith,
I am writing to apply for the XYZ position. I was informed by a colleague who works at your company that this position might be opening up, and I believe I would be the perfect candidate for the job.
I am a results-oriented individual with more than 10 years of experience in management roles. In my previous positions, I have successfully increased productivity and profitability while maintaining a high level of employee satisfaction. I am confident that I could do the same for your company.
In addition, I am a strong leader with excellent interpersonal skills. I am able to build relationships and trust quickly, which is essential in a corporate management role. I am also an effective communicator who can always find common ground.
I would love the opportunity to put my skills and experience to work for your company. I believe that I can be a valuable asset to your team, and I am eager to help your company achieve its goals.
Thank you for your time and consideration. I look forward to hearing from you soon.
Email Sample 3: Service Industry Position
Subject line: Job Application for XYZ Position
Dear Hiring Manager,
I am writing to apply for the XYZ position. I saw your advertisement for this position on Indeed, and I believe I would be the perfect candidate for the job.
I have more than five years of experience working in the service industry, including positions in customer service, sales, and hospitality. I have a proven track record of providing excellent customer service and ensuring customer satisfaction. In addition, I am a motivated individual who is always looking for ways to increase sales and improve efficiency.
I would love the opportunity to put my skills and experience to work for your company. I am confident that I can be a valuable asset to your team, and I am eager to help your company achieve its goals.
If you need any additional information, please do not hesitate to contact me. I appreciate your time and consideration, and I hope to hear back from you soon.
How To Get Your Email Noticed
A well-written job application email will go a long way toward helping your resume stand out from the crowd. However, it’s not all about the content and structure of your email. There are a few other things you can do to ensure your email gets noticed by hiring managers:
Read The Instructions In The Job Posting
The most important thing you can do to make sure your email stands out is to follow the instructions in the job posting. Many employers will specify how they want applicants to submit their resumes and other materials. Follow those instructions to ensure your email is not automatically deleted without being read.
So, if the job posting says to include your resume as an attachment, make sure you do that. If it says to put your name and contact information in the subject line, make sure you do that. You need to follow the employer’s instructions to the letter if you want your email to be noticed.
Time Your Email Well
When you’re applying for a job, timing is everything. You want to ensure your email arrives when the hiring manager is most likely to read applications, otherwise it may get lost in their inbox. That means you should avoid emailing your application late at night or on the weekend.
Instead, aim for early morning or mid-afternoon during the week. Monday and Tuesday mornings are generally a good time to send an email, as that is when most hiring managers start their week and will be reading applications.
Tailor Each Email To The Job
When applying for multiple jobs, it’s tempting to copy and paste your email into each application. However, that’s a mistake. Instead, you should always tailor each email to the specific job you’re applying for.
Mention the company name and the position you’re interested in, and explain why you’re a good fit for that particular job. Doing so shows that you’ve done your research and are genuinely interested in the position, making your email more likely to stand out.
Show Them Why You Should Be Interviewed
Your email should be more than just a list of your qualifications. It should also show the hiring manager why you would be a good fit for the position and why they should interview you. So, in addition to mentioning your qualifications, explain how those qualifications would benefit the company.
For example, if you’re applying for a sales position, mention your experience in increasing sales at your previous job and how you would like to do the same for the company you are applying to. Doing so will help the hiring manager see why you would be a valuable asset to their team.
Send A Follow Up Email
If you are still waiting to hear back from the employer within a week, send them a brief follow-up email asking if they’ve had an opportunity to review your application. Writing a follow-up email shows that you’re interested in the position and gives you another chance to sell yourself.
Make sure to thank them for their time, and mention that you’re eager to discuss the position further. This will help keep your application at the top of their mind and increase your chances of getting an interview.
Write The Email That Gets You In The Door
Even if you think your resume is perfect, you should assume that there are other job candidates with similar qualifications. That is why it’s crucial that you write a great email to go along with your job application.
A well-written job application email can help you explain how your job skills and experience are relevant to the position, while also providing a better idea of who you are as a candidate. As a result, it can help you to stand out from the competition and increase your chances of getting an interview.